Careers

The Santa Fe Children’s Museum celebrates and advocates for all families.  We build upon a child’s sense of joy and discovery by cultivating habits of inquiry in a play-based setting.  Join our vibrant museum at the Santa Fe Children’s Museum where we are looking for a skilled, enthusiastic individual to take on the pivotal role of Office Manager/Office Administrator.  As the Office Manager, you will be responsible for the day-to-day operations and administrative support of the needs of the SFCM team.  You will need to posses the highest level of organization skills and ability to multitask across all departments of the organization.

 

Position Description & Responsibilities

The Office Manager will organize and coordinate office administration and procedures in order to ensure organizational effectiveness, efficiency and productivity.  Experienced in handling a wide range of administrative and bookkeeping duties, as well as executive support-related tasks and able to work independently with little or no supervision.  Well organized, flexible and enjoys the administrative challenges of supporting an organization of diverse staff.

These duties include, but are not limited to:

• Point person for mailing, shipping, supplies, equipment, bills and errands.
• Monitor and maintain office supplies inventory.
• Organize and schedule meetings and appointments.
• Partner with Executive Director and HR to maintain office policies as necessary.
• Perform other duties as assigned or directed by the Museum Executive Director.
• Organize office operations and procedures; Develop and implement office policies.
• Coordinate with IT department on all office equipment.
• Manage vendor relationships, service providers, ensuring all items are invoiced and paid on time.
• Provide general support to visitors, callers; direct to appropriate staff when necessary.
• Manage office services by ensuring office operations and procedures are organized, filing systems are designed, supply requisitions are reviewed and approved.
• Participate in planning and execution of organization events.
• Assist CFO/HR with overseeing the financial accounting system and personnel.
• Participate in annual budgeting, grant budgeting and reporting.
• Enter vendor bills, pay bill, make deposits, create invoices.
• Assist Development department with grant related budgets, reporting.

Minimum Education & Qualifications Required

• Broad knowledge of office management responsibilities, systems and procedures.
• Five years’ experience in an Office Management/Administrator leadership role
• Five years’ experience in accounting and data processing.
• 3-5 years’ experience with QuickBooks Online including payroll processing.
• Experience in a nonprofit organization.
• Experience with Blackbaud databases, ALTRU in particular.
• Knowledge and experience with human resources practices and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Self-motivated, self-starter, problem solver skills.
• Able to manage and prioritize in a fast-paced environment.
• Excellent written and verbal communication skills; strong interpersonal skills
• Strong organizational and planning skills
• Proficient in Microsoft Office and Google Suite
• High level of knowledge of computers, equipment, general IT environments
• Bachelor’s degree in Business Administration, Communications or related fields

Fulltime, Monday through Friday

Vacation, Sick, Holidays

Health, Dental, Vision

Exempt, salaried.  $45,000-$55,000 DOE

Send resume and cover letter telling us why you would be an excellent fit for this position.  Send to employment@santafechildrensmuseum.org

Salary: $16.00 – $18.00 per hour

Status: Part-time, non-exempt;

Hours:  Varied, Wednesday through Sunday, opening or closing

Benefits: Vacation, Sick

Reporting To: Guest Services Manager

 

Position Summary:

Santa Fe Children’s Museum is looking for fun-loving, positive thinking individuals with experience working with children ages 0-8 years to be Play Facilitators in our museum. The PF is responsible for providing a fun and welcoming environment to visitors of all ages to the Museum. Play Facilitators work on the Museum floor in all exhibits, interacting with children and adults as they play within the Museum. Play Facilitators lead activities and programs while maintaining the highest standards of friendly, helpful and responsive guest service at all times.

 

Essential Duties and Responsibilities:

• Positively engage and interact with children though play throughout the Museum.
• Constantly circulate in assigned exhibit areas and respond promptly to guest needs.
• Maintains exhibits so they are ready for visitors.
• Assist guests by providing pertinent information regarding Museum exhibits, programs and services.
• Facilitates hands-on, play-based experiences for visitors during programs and activities created by the Programming Staff, and at our exhibits, both indoors and outdoors.
• Sets-up and cleans-up activities.
• Performs opening and/or closing procedures.
• Communicates with Management Staff regarding any issues including exhibit repairs, customer problems/concerns, etc.
• Answers phones and forwards calls and messages appropriately.
• Works with Guest Services Manager to assist with inventory and stocking in the SFCM giftshop.
• Attends staff meetings and trainings.
• Keeps up to date on Museum policies, programs, and special events.
• Assists with any other special events, as needed.
• Reconciles cash drawers.
• Must be flexible with work schedule including evenings, weekends and holidays.
• Other responsibilities as assigned.

Qualifications Required:

• Experience working with children ages 0-10 in classrooms, museums, recreational settings, and/or afterschool programs.
• Excellent customer service skills.
• Previous cash handling experience.
• High school diploma; further educational experience desired with focus on Early Childhood Education, Child Development or equivalent.
• Enjoys playing, creating, and having fun to facilitate a learning environment.
• Spanish/English Bilingual preferred.
• Strong organizational skills.
• Meets attendance and punctuality guidelines.
• Responds to requests for service and assistance.
• Follows instructions, responds to management direction.

Physical Demands/Work Environment:

• Sitting, standing for extended periods
• Ability to lift, carry and otherwise move up to 50 pounds on an occasional basis.
• Ability to utilize computer equipment to complete daily work responsibilities.
• Ability to operate copy machines, telephone, calculator and general office equipment.
• Ability to sit, stand, bend, kneel, reach, push, pull, climb, or walk for various lengths of time throughout the day.

This job description is not intended to be all-inclusive of every function that may be required to be performed by the person in this position. The employee will also perform other reasonable related duties as assigned by the supervisor or other management. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Management reserves the right to change job responsibilities, duties, and hours as the need prevails either formally, informally, verbally or in writing. This document is for management communication only and is not intended to imply a written or implied contract of employment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.